West End Neighborhood Council

2018 Annual Report

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WEST END NEIGHBORHOOD COUNCIL ANNUAL REPORT

2018


  1. The most recent review date for our by-laws was April 18, 2018; reviewed and voted on by our entire membership on May 16, 2018.
  2. Attached is the most up to date Board Member list with contact information.
  3. Each member would like information emailed to them for distribution and they are stared (**) on the Board and Reps sheet included.
  4. There are no changes to our meeting time or location. We continue to meet the third Wednesday of each month at 7 PM at Fire Station #16.
  5. Leadership development efforts:
    1. The 2019 board election information was placed on our website after our October meeting and the list of nominees for our 2019 board went on the website after our November 14, 2018 meeting.
    2. A motion was brought forth, seconded and passed at our Nov. 14, 2018, meeting to increase the board to 11 people. Therefore, the top six vote getters will be elected for two years and the next two will be elected for one year with the ability to be re-elected next year for a regular two year appointment.
    3. Asked all in attendance for questions/concerns regarding Board membership and encouraged everyone to consider joining.
    4. When we have a new Board Member he/she is obviously placed on our email list to be given to the City, offered the ability to receive any and all information from the city, and given the by-laws and most recent annual report. We will set up a Board meeting ASAP after elections to offer information to new members; answer questions; and seek what everyone wants for goals This is often done on a separate day from a regular meeting, but has been known to take place if our meeting is particularly short (If this is the case, it is announced at the meeting and anyone wanting to take part can also remain).
    5. The West End Community Council Representatives are:

Ken Kingsbury- attended 9 CCOT meetings in 2018- resigned after August

Ginny Eberhardt- attended 9 CCOT meetings in 2018- resigned after August

Darin Dressler- attended starting in Sept and made 3 meetings

Elton Gatewood- attended 10 meetings in 2018, missed one meeting when he attended a NUSA Board Meeting in May.

General Attendance- average for each quarter:

        1. Jan- March: 42
        2. April-June: 37
        3. July-Sept.: 43
        4. Oct.-Dec.: 47

This represents approximately a 79% increase over 2017.


2019 West End Neighborhood Action Plan

  • We would like to continue our efforts to asset map the West End. We are doing some of this in conjunction with the emergency preparedness app with the Chief Jim Duggan, TFD, and Dr. Ricker from the University of Washington, Tacoma.
  • Continue to work on emergency preparedness for the West End people
  • Continue to encourage NUSA attendance- especially to new members and Board
  • Zero Waste Committee works during the summer at Titlow and Pt. Defiance to educate people regarding waste and how to keep Tacoma clean. They are encouraging other groups and people to carry on with their ideas for zero waste. Our Litter Abatement Committee works about 2/3 of the year picking up trash and educating others along with recruiting people to join them in this endeavor. This group is also attempting to take information into the schools to teach children how to take care of our city.
  • We would like to create a committee to help those in our area who might need small things done in or around homes/yards.
  • We want to do another Brochure
  • Recruitment:
    • We snail mail about 45 meeting notices each month along with approximately 150 email notices. Along with regular meeting notices, information from liaisons and the COT are sent to members as requested.
    • We would like to continue getting new people involved in the Neighborhood Council program. We have used up all our pamphlets and need to make more and think of other ways to involve those who know nothing about us.
    • We have posted information at the Swasey Library, on our Website-westendneighborhoodcouncil.com, and we have given information to the Zero Waste Committee to hand out.
    • We send out information to the Ruston-Pt. Defiance Business District along with the West Slope Coalition.
    • We post information on our Website at westendneighborhoodcouncil.com
    • We participate in the TV 12 COT program- Neighborhood Moment- to talk about the West End and encourage others to join us.

  • Our 2019 clean-up is scheduled for August 3, 2019 from 9AM-12:45 PM..
  • We will encourage and support environmental beautification, especially through Zero Waste and Litter Abatement Committees.
  • Encourage new Innovative Grant applications to come to the Council
  • Continue to attend City Council meetings, Planning Commission and City meetings
  • Supported Ruston Pt Defiance Business District, along with others for this year’s Innovative Grants. Possibly re-start rest of 6th Ave Business District: at least encourage the possibilities.
  • Continue to work with MetroParks for the Titlow Master Plan
  • Continue working with Tacoma Housing Authority regarding housing for James Center North
  • Work on survey and/or ways to allow people to comment on what they would like to see/hear or talk about and to place on West End Website.
  • We will continue to work with and support the other Neighborhood Councils, along with the West Slope and the Community Council when appropriate.
  • Continue to look for blighted properties and/or abandoned autos and report to City.
  • Continue to help our neighbors with holiday food baskets/ money to at least two food banks and gifts for children who would otherwise be left without at the holidays.

    In 2018 we were able to accomplish the following that had originally been in our Action Plan:

  • Worked on website to make sure information is up-to-date, correct, and informative. 
  • Completed our Innovative Grants for the last biennium which included more than $13,000 for the West End to purchase emergency preparedness supplies for use in the West End.
  • This year’s cleanup went very well and more homeowners than previous years came with their trash to help clean up our area.
  • Our outreach worked well this past year with a 70+% increase in attendees.
  • We have continued to give back to our community by giving to two food banks, helping with Thanksgiving Dinner for at least four families, and supplying toys/toiletries and shoes at Christmas time for children (five boys and five girls) who otherwise would not have had Christmas/holiday gifts. We also supplied toys through the Toys for Tots program.
  • We continue to attend new groups and talk about the Neighborhood Council program and most particularly, the West End’s programs and proposals.
  • We donated an Emergency Preparedness tote to Geiger Montessori for their March Auction to raise funds to send kids to Camp Seymour.


The 2018 Annual Report was handed out at the January and February meetings, reviewed by all in attendance and with a motion and a second, it was passed by unanimous vote of all in attendance at out Feb. 20, 2019 WENC meeting.


2018 Budget and 2019 Proposed Budget

 

 

 

WEST END NEIGHBORHOOD COUNCIL BUDGET

 

 

 

 

2018

 

2019 Proposed

 

Budget

Actual

 

Budget

Actual

INCOME

 

 

 

 

 

Initial Balance

$473.32

$473.32

 

$2159.44

$0.00

Income: City of Tacoma

$4,000.00

$4,000.00

 

$4000.00

 

Community Council

 

 

 

 

TOTAL INCOME

$4,473.32

$4,473.32

 

$6159.44

$0.00

 

 

 

 

 

EXPENSES

 

 

 

 

Operations

 

 

 

 

Insurance

$550.00

$611.67

 

$700.00

 

Office Supplies

$200.00

$81.94

 

$200.00

 

Copies/Mail/Printing

$200.00

$250.00

 

$200.00

 

Refreshments

$200.00

$0.00

 

$200.00

 

State Filing Fee

$10.00

$10.00

 

$10.00

 

Business License

$25.00

$25.00

$25.00

Signage

$25.00

$0.00

 

$25.00

 

Website

$250.00

$154.35

 

$250.00

 

Operations Sub total

$1,460.00

$1132.96

 

$1610.00

$0.00

 

 

 

 

 

Board Training

 

 

 

 

Retreat

$45.00

$77.54

 

$100.00

$0.00

NUSA

$1,400.00

$500.00

 

$2000.00

 

Training Sub total

$1,445.00

$577.54

 

$2100.00

$0.00

 

 

 

 

 

Community Outreach

 

 

 

 

Search & Rescue

$50.00

$0.00

 

$50.00

 

Brochures

$0.00

$0.00

 

500.00

 

Clean-up

$50.00

$85.66

 

100.00

 

MISC

$50.00

$0

 

$200.00

 

Outreach Sub total

$150.00

$85.66

 

$850.00

$0.00

 

 

 

 

 

Community Support

 

 

 

 

 Emergency Preparedness

 

$0

 

$350.00

 

Pins

 

 $0

 

 

MLK Celebration

$200.00

$0.00

 

$200.00

 

Holiday Baskets/toys for kids

$250.00

$136.38

 

$250.00

 

Toys for Tots

$200.00

$131.34

 

$200.00

 

Food Banks (2)

$300.00

$250.00

 

$250.00

 

Christmas Dinner for WENC

$200.00

$0

 

$200.00

 

Support Sub total

$1,150.00

$517.72

 

$1450.00

$0.00

 

 

 

 

 

TOTAL EXPENSES

$4,513.56

$2313.88

 

$6010.00

$0.00

 

 

 

 

 

 

BALANCE

0

$2159.44

 

$149.44

$0.00